Heart Internet email with Gmail

Here's a very quick run through setting up a site with Heart Internet (will likely be similar for other mail providers) to both send and receive emails from a work address in gmail.

  • Click the Settings cog to the top right in gmail.
  • Accounts and Import tab
  • Check email from other accounts: (This is for incoming/receiving email)
  • Either “Add an email account” for a new one. Or “edit info” next to the account you want to edit.
  • Enter your email address, this will also be your username
  • Enter your password, if you do not know it, use the information at the top of this document to reset it and then save it to a password safe (e.g. Lastpass but not to a shared folder)
  • POP Server: e.g. mail.domain.co.uk
  • I would leave the tickboxes all unticked, except for “Label incoming messages” as this can be useful to see.
  • Save changes, this will test to make sure it works.
  • Now to set up the outgoing/sending email.
  • Scroll up to “Send mail as”
  • Either “Add another email address” for a new one.
  • Or “edit info” next to the account you want to edit.
  • Enter your full name, email and untick “Treat as an alias” if it’s ticked.
  • SMTP Server: e.g. mail70.extendcp.co.uk
  • Port: 587
  • Username: Your email full address
  • Enter your password
  • Select “Secured connection using TLS (recommended)”
  • Save changes, this will test to make sure it works.
  • All done
    You should now be able to send and receive emails from/to your own site email address but within gmail.
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